Managing Documentation in Edworking

Edworking’s Docs section brings collaborative document creation and AI‑enhanced writing into the same place where you already handle tasks, meetings and chat. Each document appears as a card showing its preview and last‑updated time. Documents live inside spaces (for example Personal Space, Edworking Space or other teams) and can also be grouped into folders. You can quickly locate a file using the search bar or the Display menu to filter or reorder the list.

Creating a Document

1. Open the Create menu. In the left sidebar choose Create and select New Doc. A document card is created and you’re taken into the editor.

2. Add a title and write. Click in the large title area to name the document, then click below it and start typing your content. You can format text with headings, lists, quotes or tables using slash commands (see below).

3. Save automatically. Documents save as you type, and you can exit back to the Docs list at any time via the breadcrumb at the top.

Using AI‑enhanced writing

Edworking includes a built‑in AI assistant to help generate content, summaries or emails. When you begin a new line and press the space key, a chat box appears offering suggested prompts (for example “Write an article about title,” “Write documentation about title,” etc.). Type your own request or select a suggestion and press Send; the AI will generate the requested section of text directly into your document.This is useful for drafting sections quickly, brainstorming ideas or rewriting content in different tones.

Rewriting or translating existing text

When you highlight a passage in your document a floating formatting toolbar appears. Clicking the Ask AI button on this toolbar brings up a contextual menu with several options to improve the selected text. Options include Make shorter, Make longer, Improve writing, Fix spelling, Simplify language, Summarize, Translate and Change tone.Choosing one of these will instruct Edworking’s assistant to rewrite or reformat the highlighted text accordingly. Selecting Translate opens a sub‑menu where you can choose a target language such as Chinese, Dutch, English, French, German, Italian, Japanese, Korean, Spanish, Portuguese, Russian or Turkish. This makes it easy to adapt documentation for different audiences without leaving the editor.

Inserting blocks with the slash/plus menu

On a blank line you can also click the small + icon (or type /) to open the block menu. This menu allows you to insert:

• Headings (H1–H3) to structure your doc.

• Quotes or ordered lists for instructions and numbered steps.

• Tables with editable cells for structured data.

• Media blocks such as images, videos or audio with captions, or attach a file directly into the document.

• Other elements like emojis.

These options appear in a scrollable list, making it easy to build rich documents without leaving the editor.

Organising with folders and spaces

Documents can be grouped inside folders to organise content by project or topic. To create a folder:

1. In the Docs list for a space, choose Create → New Folder.

2. Enter a folder name and click Create. The folder appears under your space in the sidebar.

You can move existing documents into a folder at any time. Click the three‑dot menu on a document card, select Move to Folder and choose the destination.Folders show “No docs inside” until you add documents to them.

Spaces provide another layer of organisation. Each team or workgroup has its own space; selecting a space in the sidebar filters the Docs list to only show documents and folders for that group. You can also move a document to another space through the same three‑dot menu (choose Move to Space).

Document actions: rename, duplicate and export

From a document card’s three‑dot menu you can perform several actions:

• Rename Doc or Duplicate to create a copy for further editing.

• Copy Edworking URL to share a link with colleagues or external stakeholders.

• Share to invite teammates with appropriate permissions.

• Export to download the document in supported formats (such as Word or PDF). The export action opens a submenu to choose the desired format.

• Move to Folder or Move to Space to reorganise your docs.

• Remove Doc to delete the file.

While editing a document you can access a similar options menu via the three dots near the top right. This menu also lets you create a New Doc, Duplicate the current doc, copy its URL, share, export or move it.

Filtering, searching and sorting documents

When you have many documents, use the tools at the top of the Docs page to stay organised:

• Search bar: type part of a document’s title to filter the list instantly. This is helpful for large teams with dozens of files.

• Display menu: click Display to filter the view (e.g., all documents or only items you own) and change the sorting order (e.g., default, last‑updated, alphabetical). You can reset filters at any time.

• Board vs. list view: use the board of thumbnail cards for a visual overview or switch to a compact list via the Display menu when you want to scan many docs quickly.

Best practices for Docs

• Outline your document first. Use headings (H1/H2/H3) and bullet lists to structure ideas before filling in details.

• Leverage AI to save time. Ask the built‑in assistant to draft sections, generate examples or summarise large blocks of text.

• Embed rich media. Include images, videos, audio clips or attached files to provide complete context for your readers.

• Organise logically. Create folders for projects, products or knowledge bases, and move docs accordingly to keep the sidebar tidy. Use the Move‑to‑Folder option on a document’s menu when you need to reorganise files.

• Use spaces wisely. Separate company‑wide docs from team‑specific materials by placing them in the appropriate space, and grant access only to the people who need it.

• Review and export. Regularly update documents to reflect the latest information and use the export feature when you need an offline or shareable copy.